Privacy Policy for Vegvyr
This Privacy Policy explains how Vegvyr Enterprises (“Vegvyr”, “we”, “us”) processes personal data when you visit VEGVYR or contact us. 

1) Who we are (Controller)For the purposes of the EU/UK GDPR, Vegvyr Enterprises is the data controller of personal data processed under this Privacy Policy.
Contact (privacy requests): [email protected]
Website: https://www.vegvyr.com/

2) What personal data we collectWe collect personal data in the following ways:
A) When you contact us (including “Contact Us” / “Request Access”)When you email us (e.g., via the mailto: links that open your email client), we may process:
- Identifiers and contact details: name, email address, phone number (if provided)
- The content of your message and any attachments you choose to send
- Any information you include voluntarily (e.g., professional background, venture details)
B) When you use our websiteWhen you browse our website, we (or our hosting provider) may process limited technical data such as:

• IP address, device type, browser type, operating system
• Date/time of access, pages requested, referrer URL
• Security and access logs used to protect and operate the site

C) If you apply for a role (see Applicant Privacy Notice below)We may process application-related personal data such as CV/resume, LinkedIn profile, work history, and other information you provide.

3) How we use your personal data (Purposes)We use personal data to:

• - Respond to inquiries and messages
• - Evaluate requests for access, ventures, partnerships, or collaboration
• - Communicate with you about your request
• - Recruit and assess candidates (see Applicant Privacy Notice)
• - Protect our website, systems, and users (fraud prevention, security monitoring, abuse prevention)
• - Comply with legal obligations and enforce our rights if necessary

4) Legal bases for processing (EU/UK GDPR)Depending on the situation, we process personal data under one or more of the following legal bases:

• Legitimate interests (Art. 6(1)(f))
  For responding to business inquiries, evaluating partnership/access requests, recruiting activities, and maintaining security of our website and systems. We consider these activities necessary to operate and grow the business while respecting your rights and expectations.
• Steps prior to entering into a contract (Art. 6(1)(b))
  Where you contact us to explore a potential business relationship, services, or other contractual engagement.
• Legal obligation (Art. 6(1)(c))
  Where we must retain or disclose information to comply with applicable laws.
• Consent (Art. 6(1)(a))
  Only where required (for example, if we later introduce optional marketing subscriptions or non-essential cookies).
  At present, we do not use analytics tools or advertising pixels on our website.
  
  5) Cookies and similar technologies
  
  We use only strictly necessary cookies or similar technologies required for the website to function and remain secure (these may be set by our hosting/provider infrastructure).
  We do not use analytics cookies, advertising cookies, or tracking pixels.
  If this changes, we will update this policy and, where required, implement a cookie consent mechanism.
  
  6) Who we share personal data with (Recipients)
  
  We may share personal data with:
• Service providers / processors who help us operate (e.g., website hosting, email services, security providers), acting under our instructions and subject to appropriate safeguards
• Professional advisers (legal, accounting) where necessary
• We do not sell personal data.
• Authorities / regulators if required by law
• Potential transaction counterparties (e.g., in the event of a restructuring, merger, acquisition), subject to appropriate protections

7) International data transfersIf you are located in the EEA/UK, your personal data may be processed in countries outside the EEA/UK depending on where our service providers (such as email or hosting) operate.
Where required, we use appropriate safeguards such as:

• The European Commission’s Standard Contractual Clauses (SCCs) (and UK equivalents), and/or
• Other lawful transfer mechanisms available under applicable law

8) How long we keep personal data (Retention)We keep personal data only as long as necessary for the purposes described above, unless a longer retention period is required by law.
Typical retention periods:

• General inquiries / access requests: up to 24 months after the last interaction
• Business communications related to ongoing discussions: for the duration of the relationship and for a reasonable period afterward
• Security logs: typically 30–180 days (depending on operational needs)

Applicants: see the Applicant Privacy Notice section.
We may retain information longer where necessary to establish, exercise, or defend legal claims.

9) Your rights (EEA/UK)If you are in the EEA/UK (and in many other jurisdictions with similar laws), you may have the right to:

• Request access to your personal data
• Request correction of inaccurate personal data
• Request deletion of your personal data
• Request restriction of processing
• Object to processing based on legitimate interests
• Request portability (in certain cases)
• Withdraw consent (where processing is based on consent)

To exercise rights, contact us at [email protected]. We may need to verify your identity before responding.
You also have the right to lodge a complaint with your local data protection authority.

10) SecurityWe use reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No method of transmission or storage is fully secure; however, we work to maintain appropriate safeguards.

11) ChildrenOur website and services are not directed to children, and we do not knowingly collect personal data from children.

12) Changes to this Privacy PolicyWe may update this Privacy Policy from time to time. We will post the updated version on our website and revise the “Last updated” date above.


Applicant Privacy Notice
This section applies if you apply for a role with Vegvyr (including by emailing [email protected] with application materials).

A) What we collect about applicantsDepending on what you provide and the stage of recruitment, we may process:

• Contact details (name, email, phone)
• Resume/CV, cover letter, LinkedIn profile, portfolio links
• Employment history, education, qualifications, language skills
• Interview notes and assessment information
• References (only if you provide them or we request them)
• Any other information you voluntarily include in communications

Please do not include sensitive personal data (e.g., health, religion, political opinions) unless it is strictly necessary and you choose to provide it.

B) Why we process applicant dataWe process applicant data to:

• Review and assess your suitability for current or future roles
• Communicate with you during the recruitment process
• Verify information you provide (where appropriate)
• Maintain records of recruitment decisions
• Protect our legal rights and comply with legal obligations

C) Legal basis for applicant processingWe generally rely on:

• Legitimate interests (recruiting and selecting candidates, running an efficient hiring process)
• Steps prior to entering into a contract (where processing is necessary to consider you for engagement)
• Legal obligation (where required by applicable employment/labor laws)

If we ever request your consent for a specific purpose (e.g., keeping you in a talent pool longer than our standard retention), you may withdraw it at any time.

D) Who we share applicant data withApplicant data may be shared with:

• Team members involved in interviewing and hiring decisions
• Service providers supporting email, document management, or recruiting operations (if used)
• Professional advisers where necessary
• Authorities if required by law

E) Applicant data retention

• If you are hired, relevant applicant data becomes part of your personnel record and is retained according to our employment retention practices.
• If you are not hired, we typically retain applicant data for up to 12 months after the final decision, unless:
  • A longer period is required by law, or
  • You request deletion sooner (subject to legal constraints), or
  • You explicitly agree to be considered for future roles for a longer period
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F) Your rights as an applicantYou have the rights described in Section 9 above. To exercise them, email [email protected].


Visuals Credits
At Vegvyr We Appreciate and Honour the Work Which Embellishes Our Website

North America Map On Globe: Photo by Lara Jameson: https://www.pexels.com/photo/close-up-of-north-america-on-a-globe-8828613/
Europe Map On Globe: Photo by Lara Jameson: https://www.pexels.com/photo/globe-in-close-up-photography-8828618/
Latin America Map on Globe: Photo by Amar Preciado: https://www.pexels.com/photo/vintage-globe-with-map-of-the-americas-30792657/
Couple looking into the sky: Photo by Yuting Gao: https://www.pexels.com/photo/silhouette-of-two-persons-stargazing-1567069/
Man raising hands: Photo by Ken Cheung: https://www.pexels.com/photo/a-man-standing-under-a-starry-night-sky-5553737/
Influencer Dancer:  Photo by Ron Lach : https://www.pexels.com/photo/shallow-focus-of-people-recording-a-video-using-a-smartphone-8368350/
Globe: Photo by Lara Jameson: https://www.pexels.com/photo/a-globe-on-a-world-map-8828360/
Gaming: Photo by Déji Fadahunsi: https://www.pexels.com/photo/modern-gaming-setup-with-smartphone-display-34233977/

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